Report
AdvancedIntro → Findings → Conclusion → Recommendation。
- Report structure: Introduction → Findings → Conclusion → Recommendation.
- Title it 'Report on...'; the introduction states the aim and the method.
- Findings contain facts and figures only; opinions belong in recommendations.
文體小知識：Formal report format.
§Text Passage
1Report on the Use of the School Study Room. Introduction: The objective of this report is to examine why the study room in our school library is always overcrowded before examinations. Data were collected from a questionnaire completed by 200 students and an interview with the librarian. The report focuses on three areas: demand, the study environment and possible solutions.
2Findings: Eighty per cent of the respondents visit the study room at least twice a week, and many arrive as early as seven thirty in the morning to save seats. Demand is highest between four and seven in the evening, when only forty seats are available for a student population of over nine hundred. As a result, some students sit on the floor or share chairs.
3The study environment also needs attention. Many students complained that the room is too noisy because phones keep ringing and conversations continue near the doorway. Over half of the respondents said the air-conditioning is either too strong or switched off, and several asked for better lighting above the long tables.
4Conclusion: The study room cannot meet the present demand, especially during the examination period. Recommendation: It is recommended that the school should open two additional classrooms as quiet study areas during the examination period, extend the opening hours until nine in the evening, and enforce a strict no-phone policy. A simple online seat-booking system would also make better use of the existing space.
§Sentence-by-sentence translation Sentence-by-sentence translation
Report on the Use of the School Study Room.
《學校自修室使用情況報告》
Introduction: The objective of this report is to examine why the study room in our school library is always overcrowded before examinations.
引言：本報告旨在探討為什麼學校圖書館的自修室在考試前總是擠滿人。
Data were collected from a questionnaire completed by 200 students and an interview with the librarian.
數據來自 200 名學生填寫的問卷，以及與圖書館管理員的一次訪談。
The report focuses on three areas: demand, the study environment and possible solutions.
本報告集中討論三個範疇：需求、自修環境與可能的解決方法。
Findings: Eighty per cent of the respondents visit the study room at least twice a week, and many arrive as early as seven thirty in the morning to save seats.
結果顯示，八成受訪者每星期至少去自修室兩次，許多同學早在早上七點半就到場佔位。
Demand is highest between four and seven in the evening, when only forty seats are available for a student population of over nine hundred.
需求在下午四時至七時最高，那段時間全校九百多名學生只有四十個座位。
As a result, some students sit on the floor or share chairs.
結果，有些同學要坐在地上或者兩人合坐一張椅子。
The study environment also needs attention.
自修環境也需要關注。
Many students complained that the room is too noisy because phones keep ringing and conversations continue near the doorway.
許多同學投訴房間太嘈吵，因為手機響個不停，門口附近還一直有人聊天。
Over half of the respondents said the air-conditioning is either too strong or switched off, and several asked for better lighting above the long tables.
超過一半受訪者說冷氣要麼太冷要麼索性關了，也有幾位要求長桌上方的燈光亮一些。
Conclusion: The study room cannot meet the present demand, especially during the examination period.
結論：自修室已經無法應付目前的需求，尤其是考試期間。
Recommendation: It is recommended that the school should open two additional classrooms as quiet study areas during the examination period, extend the opening hours until nine in the evening, and enforce a strict no-phone policy.
建議：建議學校在考試期間開放多兩間課室做安靜自修區、將開放時間延長至晚上九時，並且嚴格執行禁止使用手機的規定。
A simple online seat-booking system would also make better use of the existing space.
一個簡單的網上訂位系統，亦可以令現有空間用得更好。
1Summary 重點摘要
Intro → Findings → Conclusion → Recommendation。
2Vocabulary cards Vocabulary
Formal account.
Name.
Purpose.
What you found.
End.
Suggestion.
Unbiased.
正式。
3Step by step Steps
- IntroThe introduction states the purpose and the method. Example: The objective of this report is to examine why the study room is always overcrowded… Data were collected from a questionnaire completed by 200 students and an interview with the librarian.
- FindingsFindings hold facts and figures only. Example: Eighty per cent visit at least twice a week, and many arrive as early as seven thirty in the morning to save seats — small details make data feel real.
- ConclusionThe conclusion is one clear sentence. Example: The study room cannot meet the present demand, especially during the examination period — it follows the data, with no exclamation marks.
- RecommendationRecommendations must be concrete. Example: open two additional classrooms as quiet study areas · extend the opening hours until nine · enforce a strict no-phone policy — three fixes for three problems.
- Objective toneUse the passive and the third person: Data were collected · It is recommended that… Avoid I think, and allow no opinions inside the Findings section at all.
- Data contrastContrasting numbers persuade best. Example: only forty seats are available for a student population of over nine hundred — with that pair, the word crowded becomes unnecessary.
- Format recapThe four-part format: Report on… (title) → Introduction (objective + method) → Findings (data) → Conclusion + Recommendation. Clear section labels let examiners award structure marks at a glance.
5Worked example Example
How does the model report 'Report on the Use of the School Study Room' demonstrate the four-part format, and why does data matter so much?
- Step 1: The title states the topic in one line; the introduction gives the aim (why the study room is always full before exams) and the method (a questionnaire of 200 students plus an interview with the librarian).
- Step 2: Findings state facts only: eighty per cent visit at least twice a week, and students queue at 7:30 am to save seats.
- Step 3: Precise data persuades — 'only forty seats for over nine hundred students' is far stronger than 'it is crowded'.
- Step 4: The environment findings are also factual: ringing phones, conversations by the doorway, air-conditioning problems and poor lighting.
- Step 5: The conclusion is one clear sentence; each recommendation answers a specific finding — open two classrooms, extend hours to 9 pm, ban phones, launch online booking.
- Answer: The model demonstrates the standard four-part format. The introduction states the purpose — examining why the study room is overcrowded before examinations — and the method: a questionnaire completed by 200 students and an interview with the librarian. The findings are pure facts backed by numbers: eighty per cent of respondents visit at least twice a week, students arrive at 7:30 am to grab seats, and only forty seats serve over nine hundred students, forcing some to sit on the floor. The conclusion is a single clear sentence, while each recommendation answers a specific finding: extra classrooms, longer opening hours, a no-phone policy and an online booking system. The tone stays formal and impersonal throughout.
6Common mistakes Mistakes
7Quick check Quick check
Q1Structure?
Q2Intro?
Q3Findings?
Q4Recommendation?
Q5Tone?
Q6First person?
8Recap Recap
- Report structure: Introduction → Findings → Conclusion → Recommendation.
- Title it 'Report on...'; the introduction states the aim and the method.
- Findings contain facts and figures only; opinions belong in recommendations.
- Concrete data persuades: seat numbers versus student numbers, per cent of respondents.
- Keep an impersonal, formal tone with passive voice; avoid 'I think'.